Student Services

April 24, 2020

Good Afternoon,

I hope this letter finds you and your family well.  As you are aware, Governor Baker has extended school closures for the remainder of the 2019-2020 school year.  As a result, the Medway Public Schools will continue with remote learning for the remainder of this school year.  While this news is not surprising, we recognize that the decision comes with a great deal of emotions. Medway Public Schools has continued to follow the evolving guidance for remote learning in these unprecedented times.  To date we have put into place resources for students with disabilities on the Medway Public School website (MPS School Closure Site), and have begun providing families with bimonthly, individualized remote learning plans.  If you are having difficulty accessing the MPS School Closure Site, a short video, developed by Erin Fraclose/ETS to support parent efforts, may be found here.  

In addition to remote resources and student-specific learning plan instruction, we are offering:

Virtual IEP Annual Reviews 

These optional meetings will occur prior to the end of the school year, and will be held virtually through the Zoom platform during this school closure period.  We understand and respect that some caregivers will want to delay meetings until the opportunity for in-person Team meetings occur when schools are back in session.  These meetings will not affect a student’s IEP status in any way, as the state has indicated that all IEPs, whose end date has passed, will be continued until such a time that the Team may convene. 

Behavioral Supports for Caregivers

We have contracted with the Applied Behavior Institute (ABI) to provide online, live streaming for parents on Tuesdays, Thursdays at 4:00 p.m. and Fridays by appointment.   We are aware that some students will struggle with the disruption in routine caused by the extended school closure in ways that can be intense, different and unexpected from their prior behaviors.  When the student’s behavior can be shaped through applied behavioral principles, families are referred to this service.

New! Virtual Transition Meetings for Students With Disabilities and Their Families

Transition meetings for students in grades 1, 4, and 8 are a critical component to a student’s successful integration into the next big step in their educational journey.  In addition to the building principals’ yearly welcome and informational  meetings, students with disabilities in grades 1,4 and 8 will have meetings with special education staff and administration to address school-specific practices and transitions. These optional meetings will be held in small groups (clustered by need), and individually as needed.  The principals will be reaching out to alert you to the dates of these meetings (the Zoom link for the 4/29, 7:00 p.m. Medway Middle School meeting for incoming 5th grade students and their families may be found here).

New!  Virtual 504 Annual Reviews and Initial Eligibility Meetings

These optional meetings will occur prior to the end of the school year, and will be held virtually through the Zoom platform during this school closure period.  As with virtual annual reviews for IEPs, we understand and respect that some caregivers will want to delay meetings until the opportunity for in-person 504 meetings occurs when schools are back in session.  Your school’s 504 Coordinator (Anne Jacobs/McGovern, Amanda Grinberg/Burke-Memorial, or Maura McCormack/MS and HS) will be in touch to provide further information.

New!  Virtual IEP Reevaluation Reviews

We will be offering virtual eligibility/re evaluation meetings for students who had been referred for IEP eligibility determination or had a signed evaluation consent form, and whose testing was complete, prior to the March 13 school closure.  We acknowledge that some parents and caregivers are wondering if we can meet  reevaluation testing is incomplete.  In the event that reevaluation testing is incomplete, at the parent’s request, we are offering to hold an annual review and reschedule the re evaluation to next year.  Please contact your Evaluation Team Supervisor (Erin Fraclose/McGovern and Burke-Memorial, Vicky Fanelli/Middle School, and Carol Cohen/High School) if you would like to exercise this option.

DESE:  Family Letter and Resource Toolbox

The Department of Elementary and Secondary Education (DESE) has asked that districts send out a Family Letter and Resource Toolbox to all families of students who receive special education services in public schools, including students in out-of-district placements.  That letter may be found here, and the Resource Toolbox may be found here.

Finally, I’ve received many questions about Extended Year Services (EYS) for students.  Unfortunately, we do not know if we will need to continue a remote learning environment for EYS, or if we will be allowed back into the buildings this summer.  We are proceeding with planning for a virtual learning environment, while we continue to wait for clarity from the state.  We thank you for your patience and absolutely understand that the lack of clarity and surety about summer impacts your family in ways we can’t imagine.  Please know that we are working hard to bring you the most up to date information, and to use that information in a way that is both timely and sensitive to your needs. 

If you have questions about your child’s IEP or 504 status or concerns about remote learning, please reach out to the appropriate Evaluation Team Supervisor or me:


Be well, 

Kathleen M. Bernklow
Director of Student Services
Medway Public Schools
45 Holliston St.
Medway, MA  02053
Kbernklow@medwayschools.org

 

 


March 2020



MD
Dear Parent/Guardian/Caregiver,


As you are aware, Medway Public Schools has taken preemptive measures to close schools through April 7, 2020 in response to concerns given the unprecedented situation created by the spread of COVID-19 (Coronavirus).  I want to stress that there are currently no presumptive or confirmed cases of COVID-19 within our community of Medway. We hope that our district and greater Medway community remain protected from this exceptional situation.   


These are extraordinary times and the information and guidance from local, state and federal authorities has resulted in decisions and actions that need to be nimble to adapt to the quickly changing environment.  Please see the guidelines issued by the Office of Special Education Programming: OSEP Guidance issued March 2020.  At this time, the following district guidelines are in effect.


Special Olympics:

The Special Olympics has been canceled until next year.  Ashland Public Schools has decided to suspend all activities which involve having external community members participate.  Ashland will once again be the host and we are excited to continue the planning that has gone into the event this year.

 

New Referrals/Initial Eligibility:

Medway Public Schools, along with other schools in the commonwealth, will freeze evaluation, referral, and plan distribution timelines for all students in a referral cycle during school closure.  This means that as soon as schools open again, the timelines will commence as is required by state and federal regulations.


Annual Reviews/Evaluations in Process:

Medway Public Schools, along with other schools in the commonwealth, will freeze evaluation, referral, annual review, and plan distribution timelines for all students on IEPs and 504s during school closure.  This means that as soon as schools open again, the timelines will commence as is required by state and federal regulations. Additionally, at that time we will be working with families to understand the impact of the closure on students.


Home/Hospital Tutoring:

Home and Hospital Tutoring occurs outside of the school buildings, and as such, parents/guardians/caregivers can decide whether or not they will allow tutoring staff into their homes.  As a practice, Medway Public Schools does not provide tutoring when school is not in session. For students currently on approved home or hospital tutoring, the Evaluation Team Supervisor will contact the family to ensure appropriate continuity of education, understanding that our ability to send staff or contracted service providers into homes is contingent upon their perceived health and wellness in accordance with state and CDC guidelines.


Out of District/Residential Placements:

For students in Out-of-District day or residential placements, Medway Public Schools will follow the attendance recommendations of the individual school or facility.  As a practice, Medway Public Schools does not provide tutoring when school is not in session. 

365 Day Residential Placements:

For students in 365 day residential placements, Medway Public Schools will follow the attendance recommendations of the individual school or facility.  If the 365 day residential school decides to close, decisions will be made on a case by case basis, understanding that our ability to send staff or contracted service providers into homes is contingent upon their perceived health and wellness in accordance with CDC guidelines.


Counseling

If your child is in crisis, whereas they are a  threat to themselves or others, you should call 911.  If your child is seeing a Family Continuity Clinician, as part of our in-school outpatient counseling service, their services will continue as planned when school is in session.  During times of school closure, Family Continuity will reach out to families in order to offer them outpatient visits, which would take place in their home office. 


As always, if you feel that your child would benefit from outpatient mental health services we encourage you to utilize the INTERFACE Hotline Referral Service, which is free to all Medway residents.  


Attendance

Given the current circumstances, a note from a parent indicating a child is sick will result in an excused absence, and these absences will be exempt from the Pupil Absence Notification regulation per M.G.L. c. 76, s. 1B and Medway School Attendance Policy #10.


Out of District Transportation

At this time, our transportation companies have indicated they will continue to transport students to out of district schools that remain open.  


We are in constant communication with our liaisons at both the state and federal level, and will communicate any updates as a district and department in a timely manner.


Take good care,


Kathleen M. Bernklow

Director of Student Services

Medway Public Schools

45 Holliston St.

Medway, MA  02053

508-533-3229

 

News

Do you need assistance quickly?  Get the answers you need. It's free, confidential and multilingual. Dial 2-1-1. Or search online MASS 211.

 

ASSISTANCE:

Youth Services, Elder Care, Fitness, Food, Escape Violence, Housing, Income Assistance, Legal Aid, LGBTQ, Medical Care, and Insurance, Mental Health, Nutrition, Parenting, Safety Equipment, Sexual and Health Testing, Special Health Care Needs, Transportation, Utilities, Work.

 

HEARING IMPAIRED INFORMATION

Callers can use Mass Relay (7-1-1). 7-1-1 is the single, toll-free, nationwide number that gives everyone access to relay services. People can simply dial 7-1-1 from any phone to reach someone who uses a standard phone or a TTY. An operator will relay verbatim the conversation between the parties.

 

You can also speak with representatives online at mass211.org

 

Call 2-1-1 or 1-877-211-6277 for:

Runaway Assistance (Police Officers) ext 11

Childcare ext 23

Call2Talk (Mental Health Line) ext 25

Child Requiring Assistance ext 24

Disaster ext 20


 

Website by SchoolMessenger Presence. © 2020 Intrado Corporation. All rights reserved.