Student Services

March 16, 2020


Dear Parent/Guardian/Caregiver,


As you are aware, Medway Public Schools has taken preemptive measures to close schools through April 7, 2020 in response to concerns given the unprecedented situation created by the spread of COVID-19 (Coronavirus).  I want to stress that there are currently no presumptive or confirmed cases of COVID-19 within our community of Medway. We hope that our district and greater Medway community remain protected from this exceptional situation.   


These are extraordinary times and the information and guidance from local, state and federal authorities has resulted in decisions and actions that need to be nimble to adapt to the quickly changing environment.  Please see the guidelines issued by the Office of Special Education Programming: OSEP Guidance issued March 2020.  At this time, the following district guidelines are in effect.


Special Olympics:

The Special Olympics has been canceled until next year.  Ashland Public Schools has decided to suspend all activities which involve having external community members participate.  Ashland will once again be the host and we are excited to continue the planning that has gone into the event this year.

 

New Referrals/Initial Eligibility:

Medway Public Schools, along with other schools in the commonwealth, will freeze evaluation, referral, and plan distribution timelines for all students in a referral cycle during school closure.  This means that as soon as schools open again, the timelines will commence as is required by state and federal regulations.


Annual Reviews/Evaluations in Process:

Medway Public Schools, along with other schools in the commonwealth, will freeze evaluation, referral, annual review, and plan distribution timelines for all students on IEPs and 504s during school closure.  This means that as soon as schools open again, the timelines will commence as is required by state and federal regulations. Additionally, at that time we will be working with families to understand the impact of the closure on students.


Home/Hospital Tutoring:

Home and Hospital Tutoring occurs outside of the school buildings, and as such, parents/guardians/caregivers can decide whether or not they will allow tutoring staff into their homes.  As a practice, Medway Public Schools does not provide tutoring when school is not in session. For students currently on approved home or hospital tutoring, the Evaluation Team Supervisor will contact the family to ensure appropriate continuity of education, understanding that our ability to send staff or contracted service providers into homes is contingent upon their perceived health and wellness in accordance with state and CDC guidelines.


Out of District/Residential Placements:

For students in Out-of-District day or residential placements, Medway Public Schools will follow the attendance recommendations of the individual school or facility.  As a practice, Medway Public Schools does not provide tutoring when school is not in session. 

365 Day Residential Placements:

For students in 365 day residential placements, Medway Public Schools will follow the attendance recommendations of the individual school or facility.  If the 365 day residential school decides to close, decisions will be made on a case by case basis, understanding that our ability to send staff or contracted service providers into homes is contingent upon their perceived health and wellness in accordance with CDC guidelines.


Counseling

If your child is in crisis, whereas they are a  threat to themselves or others, you should call 911.  If your child is seeing a Family Continuity Clinician, as part of our in-school outpatient counseling service, their services will continue as planned when school is in session.  During times of school closure, Family Continuity will reach out to families in order to offer them outpatient visits, which would take place in their home office. 


As always, if you feel that your child would benefit from outpatient mental health services we encourage you to utilize the INTERFACE Hotline Referral Service, which is free to all Medway residents.  


Attendance

Given the current circumstances, a note from a parent indicating a child is sick will result in an excused absence, and these absences will be exempt from the Pupil Absence Notification regulation per M.G.L. c. 76, s. 1B and Medway School Attendance Policy #10.


Out of District Transportation

At this time, our transportation companies have indicated they will continue to transport students to out of district schools that remain open.  


We are in constant communication with our liaisons at both the state and federal level, and will communicate any updates as a district and department in a timely manner.


Take good care,


Kathleen M. Bernklow

Director of Student Services

Medway Public Schools

45 Holliston St.

Medway, MA  02053

508-533-3229

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